The Clearances portal of SWC has been designed to provide a Single interface connecting all stakeholders involved in setting up Business Units in A & N islands. The portal brings together in a common platform (a) Entrepreneurs and (b) Various offices of A & N Admin who provide "Clearances" to Business units. The information and documents get updated and uploaded in portal by Stakeholders and is made available to other stakeholders, with sufficient safeguards for security and privacy of Enterprise data.
For instance, Entrepreneur can upload in portal the "Record of Right (RoR)" of Land records for the Enterprise being established by him/her. The "RoR" is authenticated online in portal by the concerned office of A & N Admin, namely Revenue department. The authenticated RoR is immediately made visible and downloadable to all other offices of A & N Admin who require it, for providing a Clearance to the enterprise.
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The Entrepreneur, through the relevant link in Homepage, can apply for "Online Application for Clearance for an Enterprise" proposed to be established. The entrepreneur can later track in the portal "Status of processing of Online application" by concerned office of A & N Admin. The entrepreneur can finally download from the portal "Clearance" output uploaded by the office, at end of Clearance process.
The Online Clearances portal has two distinct Components, as below:
The Entrepreneur has to apply once in SWC portal for Common Application Form (CAF) for an Enterprise being established (or already Established) in A & N, through the link provided in the Entrepreneur's Home page "Apply for CAF". The CAF application is a must before applying for Clearances. The CAF has details of Enterprise and Entrepreneurs which are commonly required by different offices of A & N Admin to provide the Clearances. The CAF details are grouped under Five categories as below :
The details entered in CAF are "Constant" and cannot be altered in the short run. As such, Entrepreneur is "Alerted" to check the entered details completely and is provided with option to Download filled in CAF-ID from the portal, for making changes and then Finalize.
After succesfull submission of CAF by Entrepreneur, a Unique CAF-ID is generated by SWC portal for the Enterprise, which can be used to track the status of CAF application. The CAF-ID is also the basis for Entrepreneur to apply for all Clearances later.
The District Industries Department of A & N Admin (Nodal office for EoDB project) will process CAF application online and "Accept" it, if the details are complete. At this stage, DIC does not mandate the entrepreneur to provide Documents relating to the enterprise. In case some details are missing in the Online CAF, the Entrepreneur will be "Prompted" to provide the details through "Alerts" in his/her home page, for completing the CAF application.
The entrepreneur can download CAF with details, after Acceptance by DIC, from his/her home page.
The Entrepreneur can then start applying for all Clearances required by him/her from various offices of A & N Admin, based on the CAF-ID of the Enterprise.
Based on CAF-ID generated by SWC portal for an Enterprise, the Entrepreneur can apply online for individual clearances from offices of A & N Admin. The Online Clearance System has Four Modules, as below :
The office will update in the portal details of Inspection to be carried out (like Date of inspection, Inspecting Authority etc.,). The Entrepreneur automatically gets an "Alert" in his/her home page on the inspection schedule. The Check-List of requirements is also displayed to entrepreneur for arranging the same at the enterprise.
Based in physical inspection done by the inspecting authority at enterprise site, the office will update the portal on "Inspection details", with focus of "List of Deviations" noticed at enterprise during inspection. The deviations is listed Point-wise, so that it is possible to track each deviation separately.
The Entrepreneur automatically gets an "Alert" in his/her home page on the deviations list and is prompted to take necessary action at the enterprise to eliminate the deviations.
The Entrepreneur is required to take required action to remove/eliminate the deviations list as updated in portal by the office. The entrepreneur can then update portal for each deviation as "Action taken. The office can Verify the same and Close the Deviation". If "Action taken" is not updated by entrepreneur for a deviation, it will be treated as "Pending" deviation and Clearance will not be given by the office.
The office will automatically get and "Alert" in their home page of "Updation done in portal to remove Deviation" by Entrepreneur as above. The office will verify the same at enterprise site and update portal for each Deviation as "Verified. Deviation removed". Otherwise, the deviation will be treated as "Pending" in SWC portal and Clearance will not be given by the office.
The "Inspection Cycle" can be done multiple times, with deviations noticed in each Inspection. The list of pending deviations at the end of one Inspection cycle is automatically carried out to the next inspection schedule in the portal.
The Entrepreneur and office can download "Inspections report" in online mode from the portal at every stage.
This office which provide the Clearance will automatically an "Alert" in their home page, once all Four modules of Online Clearances System (3.2, (i) to (iv) in Pre-pages above) have been successfully "Approved" by the office. This includes the following :
The Office can then "Finalize" the Online Clearance request of entrepreneur in the portal, for final approval by authorized officer of the department to issue the Clearance document.
The Entrepreneur as well as the office can download the "Report Card" of the Clearance application, which has complete details of all updations and activities done in Clearances portal for all modules and components as above.
The Digital Locker facility is built in the SWC portal to have a Repository to store and retrieve all types of documents which are part of the SWC portal. This includes :
The Digital Locker is "Auto-built" in SWC portal ie., it gets added at each stage of updation of SWC portal by the stakeholders involved.
The Entrepreneur can also use "Digital Locker" facility to "Store" and "Retrieve" other documents relating to enterprise like Detailed Project Reports, Bank reports, etc. By default, all documents of the Digital Locker for an enterprise are available for access by him/her and concerned offices of A & N Admin and are NOT accessible to other Entrepreneurs.